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Today some employers ask you to email them.
Since most of us use email in a rather casual fashion it is useful to take
your time and write carefully. Do not sacrifice quality because of the ease
of using email. Remember that applying for a job is a serious matter and
business etiquette is important. Here are some tips to help you.
Chose an email address that reflects your name
instead of something which might make you look ridiculous in a business
setting. It is a good idea to set up a special account for your job
hunting emails.
Print out the advertisement, highlight the
key requirements for the job and respond directly to them in the main part
of your email. Briefly and succinctly state the experience you have which is
directly relevant.
Ensure that your subject line is
informative and pertinent by including the title (or Job code) of the
position you are applying for.
Create an email signature with your contact
information-- home address, email ,fax and phone number.
A tightly written version of your cover
letter would be your first paragraph in the email.
Your first important task is to present
yourself to your future employer in the best possible way.
Resist any temptation to be clever,
frivolous or even to hint at any criticism of your former employer or fellow
employees.
Show that you have read their instructions
carefully by following them.
if they ask you not to phone, or do follow
up emails then do not do so.
Arrange your email into carefully
structured single-sentence paragraphs.
Proof your email and attached resume
extremely carefully. Employers or Human Resource personnel will react
nd negatively to grammatical and spelling errors. Do not rely on software
spell checking only. Use at least one other careful reader to proof read
your writing.
Your resume should be tailored for the post
you are applying for, only contain relevant details, and be one page
long.It's best to submit it as a PDF file (Portable Document Format) . This
format which is easily readable maintains your fonts and layout faithfully.
If you cannot convert to PDF then use MS Word or a text only version.
Many employers may not accept attachments.
If they do not, paste your resume into your email message. Use a simple
font. Take out any fancy formatting. Test the appearance of your message by
emailing it to yourself and printing it out to do a final proofing. If all
is well then send your message.
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